Program Coordinator Part-Time 16 hrs/wk Wed & Thurs 8-5
Office Manager, Oregon
The Program Coordinator Part-Time provides timely computer, clerical, telephone and other administrative support within the Oregon campus. Incumbent is expected to maintain a high standard of service and discretion in interactions with internal and external constituents, including other GDB staff.
POSITION ESSENTIAL FUNCTIONS
Provide a broad range of administrative support, as directed. Assist with data entry, event planning and logistics, application processing, updating records or statistical reports, preparing class information, and related duties.
Serve as a liaison for departments in Oregon and San Rafael (e.g. Training, Accounting, Admissions, Canine Community Programs, Gift Shop, Volunteers).
Handle switchboard and mailroom functions. Operate a multi-line switchboard; greet and direct visitors and callers; process mail and deliveries; serve as “key operator” for copy and postal machines; maintain office supplies. Occasionally provide IT support to other staff as needed.
Assist with the training and supervision of office volunteers.
Undertake other duties as assigned by the Office Manager, such as assisting with planning or supporting graduations or other events, or maintaining records related to staff absences.
Adhere to our organization's safety policies and procedures and encourage others to do the same. Promptly reports incidents and accidents according to campus procedures.
Minimum three years clerical or administrative experience.
Ability to multi task, to maintain confidentiality, and to operate with a high degree of accuracy.
Proficient in Microsoft Office Suite applications.
Pleasant manner dealing with the public.
Able to operate and troubleshoot office equipment, including postage meter, faxes and copiers.
Able to work several Saturdays annually.
Able to file, bend and reach, and to undertake prolonged work at a keyboard or telephone.
High school diploma required. Associate degree desirable.
Part-time, non-exempt position (not benefits eligible).